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Network Requirements
SmileMD Health Benefits
SmileMD currently offers full competitive employee benefits including medical, dental and vision insurance, LTD, STD and Group Life insurance, 401(k) retirement plan, flexible time off and paid holidays.
SmileMD does not discriminate on the basis of actual or perceived race, religion, color, national origin, ancestry, disability, medical condition, marital status, sex, age, sexual orientation, gender identity or expression, family responsibility, personal appearance, genetic information, matriculation, political affiliation, or any other status protected under law.
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Why You'll Love This Job
The Clinical Logistics Coordinator plays a pivotal role in ensuring seamless clinical and logistical operations for OFFOR Health. This position is responsible for managing medical supply chain activities, medication preparation, equipment readiness, and clinical records to support case-day operations. Working closely with logistics hubs, field teams, and vendors, this role ensures that supplies, medications, and documentation meet all regulatory, safety, and quality standards to promote high-quality patient care.
Responsibilities
To perform in this position successfully, an individual must be able to perform each key responsibility satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other duties may be assigned to meet business needs.
Key Responsibilities
- Logistics & Supply Chain Management
- Collaborate with logistics and clinical teams to identify, procure, and manage medical supplies, equipment, and medications.
- Administer the Consolidated Maintenance Management System (Fiix CMMS) for equipment maintenance, repair, and documentation.
- Engage with suppliers to ensure timely deliveries, resolve back orders, and address shipment discrepancies.
- Oversee the distribution of medical supplies to hubs and offices, ensuring accuracy and timeliness.
- Facilitate purchase order tracking and reconcile discrepancies between Purchasing, Inventory Control, and Accounting.
- Coordinate medical gas ordering and delivery to meet clinical operational requirements.
Clinical Coordination & Medication Management
- Prepare, audit, and maintain medication bags for case days in compliance with handling, storage, and chain-of-custody protocols.
- Track medication and supply inventory to ensure readiness for scheduled procedures.
- Ensure compliance with medication protocols, storage regulations, and administrative guidelines.
- Support adherence to pharmacy board regulations, seal logs, and expiration date tracking.
- Maintain clinical documentation and medical records per HIPAA and organizational standards.
Quality Control & Compliance
- Ensure all medical supplies, medications, and equipment comply with FDA, ISO, and other regulatory requirements.
- Monitor regulatory changes affecting logistics, medications, and clinical operations.
- Participate in audits, inspections, and quality improvement initiatives.
- Record-Keeping & Reporting
- Maintain accurate operational and clinical records using triValence Logistics Record database, Fiix CMMS, and healthcare documentation systems.
- Generate data-driven reports to support operational decisions.
Skills & Qualifications
Education & Experience
- High school diploma or GED required; associate or bachelor’s degree in a healthcare-related or logistics field preferred.
- 3 years of experience in medication inventory, seal logs, chain of custody, and pharmacy board regulations required.
Skills & Abilities
- Strong understanding of supply chain logistics and clinical operational needs.
- Knowledge of medication management, inventory, and healthcare compliance.
- Proficiency with healthcare and logistics software systems.
- Excellent communication and relationship-building skills with internal teams and vendors.
- Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
- Commitment to accuracy, regulatory compliance, and ethical standards.
Network Requirements
- High-speed internet with a minimum download speed of 25 Mbps and a minimum upload speed of 5 Mbps
SmileMD Health Benefits
SmileMD currently offers full competitive employee benefits including medical, dental and vision insurance, LTD, STD and Group Life insurance, 401(k) retirement plan, flexible time off and paid holidays.
SmileMD does not discriminate on the basis of actual or perceived race, religion, color, national origin, ancestry, disability, medical condition, marital status, sex, age, sexual orientation, gender identity or expression, family responsibility, personal appearance, genetic information, matriculation, political affiliation, or any other status protected under law.